Office Manager I

Dorena School

8 Hours

2024-2025

Position Description

The office manager in this position works directly for the principal performing a variety of support activities required in a school office. This position is responsible for providing direct support for the school principal, maintaining student and financial records, providing administrative office support, greeting school patrons. Handles daily work pressures, requiring a volume of work to be completed within a timeline. 

Essential Duties and Responsibilities 

Employees in this position perform some or all of the following tasks. Other related duties may be assigned. 

1. Follow and maintains knowledge of all applicable District policies and procedures. 

2. Provides administrative support to building principal including, but not limited to preparation of presentations, memos, newsletters, publications, budget tracking, calendar management, behavior management, medical/nursing management, correspondence to staff, parents, students, and community members. 

3. Coordinates all functions of the school office, including administrative, staff and student activities, and communicates this in various ways. 

4. Interacts thoughtfully and courteously with students, staff, and parents/guardians and resolves conflict in a respectful and professional manner. 

5. Serves as substitute coordinator of the building contacting substitutes for all staff as required. 

6. Performs general office duties including answering multi-line phones, ordering supplies, completing work orders, greeting the public, typing, copying, filing, sorting and handling incoming and outgoing mail. 

7. Directs and maintains site financial operations, including student body accounts, leave accounting, payroll, purchase orders, writing checks, making deposits, balancing and reporting. 

8. Follows and administers medical protocols for students and provides first aid to staff and students and maintains an accurate log of distributions consistent with District policies.

9. Supervises students in the main office area, maintains a safe environment using trauma-informed strategies and approaches. 

10. Manages special projects and school events as assigned by principal.

11. Appropriately maintains and secures highly confidential records and inquiries.

12. Maintains appropriate certifications and training hours required.

13. Attends work regularly and is punctual.

14. Provides direction to other office employees performing clerical and secretarial responsibilities and check work for conformation to office and district procedures.

15. Serves as a liaison between the school and the various organizations that support the school financially, instructionally, etc. and prepares necessary financial documents.

Marginal Duties and Responsibilities

Employees in this position perform some or all of the following tasks. Other related duties may be assigned. 

1. Troubleshoots, coordinates services and supplies of office machinery (copy, fax, etc.) 

2. Attends all relevant staff meetings and in-service trainings.

3. Coordinates travel and assists with other administrative needs.

4. Updates school bulletin boards, school electronic reader boards, school website, and school calendars. 

5. Schedule uses of building.

6. Report issues to authorities as necessary. 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

• Education and/or Experience: High school diploma of General Education Diploma (GED) and minimum two years related experience in typing, general clerical and/or training or equivalent combination of education and experience. Associates Degree preferred. Ability to accurately enter and retrieve computerized data. Prior successful experience working in a school setting strongly preferred.
• Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others' ideas and contributing to building a positive and collaborative team spirit. Demonstrated ability to successfully work with adolescents and the public. 
• Language Skills: Ability to communicate fluently verbally and in writing in English. Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies, or members of the community. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to prepare a variety of complex correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret various graphs. Ability to handle large amounts of money and account for monies received. Ability to perform accounting functions. 
• Reasoning Ability: Ability to solve practical problems involving several variables in a variety of situations where only limited supervision exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to exercise good judgment and work in an environment with constant interruptions. 
• Computer Skills: General knowledge of computer usage and ability to use standard school software, internet software, email, spreadsheets, accounting and work processing software. Ability to proficiently use the following programs: MS Word, Excel, Google, Student information systems (eSchool). Ability to create graphs and charts in Excel. Ability to type accurately and proficiently. 
• Certificates, Licenses, Registrations: Certificated as determined by the District including a valid Oregon Driver's License and ability to obtain a valid CPR/First Aid card. 

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms; use a keyboard and monitor. The employee is frequently required to stand and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, ability to adjust focus and peripheral vision. 

Salary Range

Salary will be determined in accordance with the current salary schedule.

Application Procedure

Applications are completed online at https://slane.tedk12.com/hire/index.aspx.

Deadline

Applications will be accepted until position if filled .

South Lane School District is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, gender, national origin, disability, parental or marital status, or age.  The district will provide reasonable accommodations for the known disabilities of all applicants for positions and current employees upon request and with appropriate advance notice.